Miami-Dade Registry Due Feb 1st

In response to the Surfside tragedy, the State of Florida and Miami-Dade County have enacted new rules and regulations regarding association management and budgeting. In Miami-Dade County, one of those new rules requires written registration of all Associations with the Department of Regulatory and Economic Resources.

The goal of this ordinance is to create transparency for Miami-Dade County residents. It will create one searchable database regarding the composition, financial status, and condition of buildings in any Community Association in the county. The goal is to give potential and current residents the information needed to make good decisions regarding the maintenance and management of buildings within their current or prospective associations.

Registration Requirements

Specifically, pursuant to Section 17D-3(A), by February 1 of each year, all Community Associations shall file a written registration containing the following in formation and attachments:

1. The name of the community association, which shall include the name registered with the Florida Division of Corporations in addition to any fictitious names that the community association utilizes.
2. The business address and the legal description of each residence owned, operated, or governed by the community association.
3. The name and contact information for the property manager or other designated agent for the community association.
4. The name and contact information for an emergency contact for the community association (cannot be the same individual identified in subsection (A)(3) above).
5. A list of all officers and directors of the community association with contact information.
6. A link to the community association’s website, if any.
7. An impression of the corporate seal of the community association, if any.
8. A legible copy of the community association’s governing documents and any amendments thereto, including the declaration, articles of incorporation, bylaws, rules, regulations, and resolutions.
9. A list of the community association’s planned capital projects, if any, from the date of registration through February 1 of the following year.
10. A copy of the community association’s most recent set of compiled, reviewed, or audited financial statements, as appliable. Any monthly association fees, and any applicable current or approved special assessments, must be specifically outlined.
11. A copy of the community association’s most recent adopted annual budget.
12. The location where all building permits for work in common areas shall be posted during construction.
13. All reports issued within the last 10 years on the structural status of each of the properties within the County owned, operated, or governed by the community association, including any required re-certification reports, if applicable.
14. A Certificate of Insurance listing all of the community association’s current insurance policies, issuing companies, policy numbers, coverage limits, and effective dates

Allied Has Your Association Covered

While the above list may seem daunting, if you’re a client of Allied Property Group, we’ve got you covered. Our expert staff is working to meet the February 1st deadline and submit all the paperwork for your community. There are fees involved, though. The county requires registration to be submitted or renewed every year. The fee is currently $50 for communities with 25 or fewer units. If your community exceeds 25 units, it’s $50 plus $1.50 for each additional unit.